We are looking for a high-level Executive Operations & Governance Virtual Assistant with strong executive administration, board support, project management, CRM/database management, and operational coordination experience.
This is not a basic administrative assistant role. The ideal candidate will be comfortable supporting multiple organizations simultaneously, handling confidential information, working in a fast-moving startup environment, and operating with minimal supervision.
Key Responsibilities
Executive Administration & Governance
Learn the mission, structure, services, priorities, and workflows of all four consortium entities
Prepare board packets and assemble supporting documentation for board meetings
Coordinate board meeting logistics, agendas, minutes, action items, and follow-up
Format and maintain policies, governance documents, bylaws, SOPs, and organizational materials
Support executive scheduling, correspondence, and operational follow-through
Research & Strategic Support
Research best practices and promising practicesrelated to veteran-serving programs and consortium operations
Summarize findings into clear, actionable reports and presentations
Help organize information forboard review and decision-making
Operations & Project Management
Track projects across multiple entities and concurrent workstreams
Maintain operational dashboards and reporting systems
Develop, improve, and document standard operating procedures (SOPs)
Coordinate cross-functional initiatives and ensure deadlines are met
Assist with program implementation and community coordination
Systems & Data Management
Maintain CRM records and databases with a high degree of accuracy
Organize digital files, documentation, and operational records
Use AI tools to support research, documentation, workflow optimization, and administrative execution.
Required Skills & Qualifications
Non-Negotiable Requirements
Excellent written and verbal English communication
Strong availability and responsiveness
Ability to multitask across multiple organizations
High level of reliability, initiative, and accountability
Ability to work effectively without frequent micromanagement
Strong business acumen and problem-solving ability
Comfortable handling confidential and sensitive information
Willingness to sign an NDA/confidentiality agreement.
Technical Proficiency
Candidates must be highly proficient with:
CRM platforms
Database management systems
AI tools for business productivity and research
Project management software
Dashboard and reporting tools
Document creation and presentation sof
tware(Google Workspace, Microsoft Office, or equivalent)
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